If there is a need for the same document to be used in several registration procedures, interested parties may apply to the Pledge Register and request the deposition of documents. These may be excerpts from the competent registers - for legal entities not registred with the Serbian Business Registers Agency, powers of attorney, as well as other documents. All written submissions must be in the form of original copies, official extracts or certified copies.
Excerpts issued by the authorities competent for the registration of legal entities (registers, courts, and similar), both foreign and domestic ones, the registration of which falls outside the competence of the Serbian Business Registers Agency, and other appropriate documents validating with certainty the information on the parties to a pledge (the pledge creditor, the pledger and debtor if the debtor and the pledger is not one and the same person) shall be considered legally valid by the Register of Pledges on Movable Property and Rights upon their deposition for a period of one year from the date of issuance thereof because of possible status and other changes which are of relevance for the registration procedure.
Deposited powers of attorney shall be valid until the expiry of the deadline set forth by the grantor to restrict the proxy’s powers, i.e. until revocation or cancelation thereof, pursuant to the law.
Foreign public documents must be legalized pursuant to the Law on Legalization of Documents in International Transactions (Official Gazette of the SFRY, No. 6/73 and Official Gazette of the SM, No. 1/03-Constitutional Charter), unless the country of issuance of the document is a signatory of The Hague Convention of 5 October 1961 Abolishing the Requirement of Legalization for Foreign Public Documents (Official Gazette of the SFRY-Supplement, International Treaties and other Agreements, No. 10/1962) or a signatory of a bilateral treaty with the Republic of Serbia on mutual recognition of public documents without the need for legalization.
“Full legalization” is required if the country in whose territory the public document has been issued is not a party to the Hague Convention Abolishing the Requirement of Legalisation for Foreign Public Documents and it has not concluded with our country a bilateral agreement on mutual recognition of public documents without legalization. If the country of issuance is a party to the Hague Convention, the foreign public document must have the proper “Apostille” affixed to it. Where the Republic of Serbia has a ratified bilateral agreement on mutual recognition of public documents without legalization with the country in whose territory the subject public document has been issued, neither legalization nor the “Apostille” stamp is required.
More detailed information on parties to the Hague Convention and countries with which the Republic of Serbia has ratified bilateral agreements on mutual abolishment of the requirement for legalization of public documents is available here.
Any document drawn up in a foreign language must be accompanied by a certified translation by a court appointed interpreter.
Note: No fee is charged for the deposition of documents.