Registration of Data on the Special Authorization to Hold and Use a Leased Object

The Application Form for Registration of Data on the Special Authorization to Hold and Use a Leased Object is available in the section “Forms”.

INSTRUCTIONS ON HOW TO COMPLETE AN APPLICATION FORM FOR REGISTRATION OF THE SPECIAL AUTHORIZATION TO HOLD AND USE A LEASED OBJECT

The Application for registration of data on the special authorization to hold and use a leased object can be submitted by:

  • the lessor, and
  • the lessee.

If the applicant is a legal entity, the application shall be signed by a legal representative of the company or other legal entity, a representative duly authorized to represent the company, by an act or decision of the competent body of the company, and a procurator.

The application can also be submitted by another authorized person, i.e. a proxy, provided that the authorization, i.e. a power of attorney for representation is attached to the registration application. A procurator cannot transfer the authorization for representation to a third person.

If the applicant is a natural person, and the application is submitted through a proxy who is not an attorney-at-law, the application shall be accompanied by a power of attorney certified by the body competent for certification of signatures.

Page 1 - “Information on the applicant”

If the applicant submits the application directly at the Agency, it is necessary to indicate in the application form whether s/he requests to be issued a certificate on the submitted application.

If the applicant acts upon an earlier application that was rejected, the number of the decision rejecting the application submitted earlier must be stated in the application form.

The applicant must indicate the number under which the financial leasing contract, for which data on the special authorization to hold and use the leased asset is entered, is registered with the Financial Leasing Register.

In the section “Information on the applicant”, it is necessary to mark the appropriate field that refers to general data on the applicant, by ticking the field in front of the appropriate type of applicant. If the applicant is a natural person, the fields contained on the left-hand side of the form shall be filled out. If the applicant is a legal entity or a state authority, the fields on the right-hand side of the form shall be filled out, in particular:

  • for a natural person who is a domestic national, it is necessary to state the first and last name, unique master citizen number (“JMBG”), place and country of residence, street and street number of residence/domicile; for a natural person who is a foreign national, it is mandatory to state the first and last name, passport number, passport issuing country, place and country of residence, street and street number of residence/domicile;
  • for a domestic legal entity or state authority, it is necessary to state the registered business name/name, registration number and address of the registered office; if the party to a right of pledge is a foreign legal entity, it is necessary to state the registered business name, the designation under which it is kept in the foreign register, the name of that register, place and country of the registered office and address (street and number) of the registered office.

If the registration application is submitted by a natural person, his/her signature, or the signature of the proxy, shall be affixed to the first page of the application form, and if the proxy is an attorney-at-law, his/her seal shall be affixed as well.

If the registration application is submitted by a legal entity, the seal and the signature of the authorized person shall be affixed to the first page of the application form. If the registration application is submitted by a proxy of the legal entity, the proxy’s signature shall be affixed to the application form, and if the proxy is an attorney-at-law, his/her seal shall be affixed as well.

As of 1 October 2018, business entities are not obliged to use their seals in business letters and other documents (Article 25 of the Company Law, Official Gazette of the RS, Nos. 36/2011, 99/2011, 83/2014 - other law, 5/2015, 44/2018, 95/2018 and 91/2019).

If the registration application is submitted by a proxy who deposited his/her power of attorney with the Serbian Business Registers Agency, it is necessary to indicate the number under which the power of attorney was deposited.

The capacity of the signatory of the application must be indicated in the application form, by ticking the box in front of the appropriate name (the lessor, personally; proxy/representative of the lessor; the lessee, personally; proxy/representative of the lessee). If the application is submitted through a proxy or representative, his/her first and last name and capacity must be stated in the field provided in this respect.

Page 2 - “Method of delivery of the Registrar’s decision and the accompanying documentation”

Delivery of a written copy of the Registrar's decision is made only at the explicit request of the applicant. This means that the applicant has to indicate in the application form that s/he requests the delivery of the Registrar's decision and choose one of the offered delivery methods. If the applicant fails to do so, a written copy of the Registrar's decision will not be delivered, and the applicant will be able to get acquainted with the content of the decision through the website of the Serbian Business Registers Agency, the Financial Leasing Register.

In the field “Documentation attached to the application”, it is necessary to specify each individual document attached to the registration application form, including proof of payment of the registration fee.

Page 3 - “Legal grounds for registration of data on the special authorization granted by the lessor to the lessee to hold and use the leased object”

On page 3, it is mandatory to tick the box in front of the appropriate legal grounds for registration of the special authorization granted by the lessor to the lessee to hold and use the leased object.

If a special authorization for vehicle registration is submitted, it is necessary to tick the box in front of “Authorization for vehicle registration”, and in the field below this title, it is necessary to state the basic information on the authorization (date of compilation, serial number, etc.).

If another authorization is submitted, it is necessary to tick the field in front of “Other authorization”, and in the field below this title, it is necessary to state the basic information on the authorization (date of compilation, official number, etc.).

DOCUMENTATION TO BE ATTACHED TO THE APPLICATION

To enter data on the special authorization granted by the lessor to the lessee to hold and use the leased object, the following shall be attached:

  • letter of authorization for vehicle registration;
  • letter of authorization for renewal of vehicle registration;
  • another authorization.

The documents submitted in support of the application must be originals, certified excerpts or copies certified by the competent authority.

The data stated in the application form must be identical to the data contained in the documentation attached to it.

FEE FOR THE REGISTRATION OF THE SPECIAL AUTHORIZATION GRANTED BY THE LESSOR TO THE LESSEE TO HOLD AND USE THE LEASED OBJECT

The amount of the fee for the registration of the special authorization to hold and use a leased object is stipulated by the Decision on Fees for Registration and Other Services Provided by the Serbian Business Registers Agency.

The fee to be paid for the registration of data on special authorization granted by the lessor to the lessee to hold and use the leased object, and for the delivery of this data via web service to the body responsible for vehicle registration, amounts to RSD 300 per authorization, or RSD 1,000, being a one-time fee for the entire duration of the contract.

Payment details

The fee for registration of a special authorization to hold and use the leased object, which the lessor gives to the lessee, is to be paid to the account of the Serbian Business Registers Agency:

  • 840-29770845-52, model 97, reference number (click on the “reference number” link and make sure to enter the obtained number, generated by the system, in the payment slip).

ACTING UPON AN EARLIER APPLICATION THAT WAS REJECTED

If his earlier application was rejected, the applicant may, within 30 days of the publication of the decision rejecting the earlier application, submit a new application, remediate any established deficiencies and pay half of the fee prescribed for the subject registration. In that case, the applicant should submit:

  • a new, duly completed registration application, which shall state the number of the decision rejecting the earlier application (the new application should be fully complete, and not partially complete, given that this is a new application for registration);
  • the missing and/or rectified documentation (if the rejecting decision specified the documentation that was not enclosed and/or the deficiencies of the enclosed documentation);
  • proof of payment of half of the amount of the prescribed registration fee (this amount shall be always indicated in the reasoning of the rejecting decision).

Important notes:

If the applicant acts upon an earlier application that was rejected, the number of the earlier application that was rejected must be stated on the first page of the application. Otherwise, the Registrar shall consider the submitted application as a new application and shall assess the compliance with registration requirements only based on the documentation accompanying it.

If the applicant files a new application while at the same time filing an appeal against the decision on rejection, it will be deemed that no action was taken to complete the missing requirements and the appeals procedure will run its course.